Why Every Agent Should Hire a Virtual Transaction Coordinator Before Their Next Closing
If you’ve ever tried to juggle home showings, offers, follow-ups, and a growing pile of paperwork all at once — you already know how overwhelming real estate can get.
You didn’t get into this business to chase missing signatures or double-check inspection timelines.
That’s where a virtual transaction coordinator comes in — someone who can take the paperwork and process off your plate so you can focus on closing deals and building relationships.
Let’s break down why agents everywhere are hiring remote TCs to streamline their operations.
What Exactly Does a Virtual Transaction Coordinator Do?
In short: they handle everything that happens after an offer is accepted, all the way through to the closing table.
From coordinating with title companies and lenders to keeping your clients informed and your brokerage compliant, a virtual TC ensures every detail is handled. Think of them as the air traffic controller of your transactions.
The best part? They can do it all remotely, saving you both time and money.
Why More Agents Are Outsourcing Transaction Coordination
Whether you're a solo agent, part of a team, or scaling your business, hiring a virtual real estate transaction coordinator can make a huge difference. Here's how:
1. You Get Your Time Back
Tasks like coordinating smoke inspections, submitting compliance docs, or updating CRMs may be necessary, but they’re not the best use of your time. Let your virtual TC handle those so you can focus on clients.
2. It's Cost-Effective
Instead of hiring someone in-house, outsourcing means you only pay for what you need without worrying about benefits or office space.
3. Smooth Client Experience
A consistent point of contact and seamless transaction process reflects well on your brand and helps boost referrals.
A Sneak Peek at What They Handle
Here’s a glimpse at what an ExpertVA transaction coordinator typically covers:
Coordinating title, escrow, appraisal, and inspection timelines
Sending weekly updates to clients
Preparing offer documents
Submitting documents for compliance review
Tracking deadlines and scheduling closings
That’s just the beginning, click here if you’d like the full scope.
Why Work with ExpertVA?
We don’t just place virtual assistants, we match you with experienced professionals who know the real estate industry inside and out.
Every ExpertVA goes through a multi-step background check and comes pre-trained on platforms like Dotloop, SkySlope, and Follow Up Boss.
You also get access to a full support trio:
A dedicated performance manager who checks in regularly
A replacement specialist in case your VA becomes unavailable
A contract and client success manager for anything you need along the way
That’s our way of saying: you’re never on your own.
No Training Required. Seriously.
Our virtual TCs come ready to work. That means no long onboarding process, no hand-holding, and no extra stress.
And if you’re looking for more than transaction support, our VAs can also help with:
Real estate bookkeeping
Social media management
Real Estate Shouldn’t Feel Like a Paper Chase
If you’re ready to stop drowning in admin work and start focusing on what actually drives your business, it’s time to explore what a virtual transaction coordinator can do for you.
Let’s make your next closing smoother than ever.
Connect with ExpertVA today.
