Hire Experienced Virtual Transaction Coordinators | ExpertVA
In the fast-paced world of real estate, your time is everything. Between listing appointments, client calls, showings, and closings, it’s easy to feel overwhelmed by the paperwork and compliance requirements. That’s where a transaction coordinator—specifically, an experienced virtual transaction coordinator—can step in and completely transform your workflow.
But here’s the truth: not all virtual transaction coordinators are created equal.
At ExpertVA, we don’t just provide any TC. We match you with experienced virtual real estate transaction coordinators who already know the ins and outs of the role. Our TCs have worked remotely before and are trained in state-specific real estate documents, timelines, and compliance needs. That means less onboarding time, fewer mistakes, and smoother transactions from contract to close.
What Does a Real Estate Transaction Coordinator Do?
If you’re still asking, “What is a TC in real estate?” or “What does a transaction coordinator do for real estate agents?”, here’s a quick refresher:
A transaction coordinator (TC) is the backbone of your back office. Their job is to ensure every document is complete, every deadline is met, and every part of the deal moves forward without a hitch. From opening escrow to coordinating with lenders, inspectors, and title companies, your TC makes sure no detail gets missed.
Having an online transaction coordinator means you get all the benefits without needing someone physically in your office.
The ExpertVA Difference: We Vet for Real Experience
Unlike some services that provide general admin assistants, we specifically source virtual transaction coordinators with a background in real estate. Many have already worked as remote transaction coordinators for brokerages, top-producing agents, and teams.
Our clients often tell us their EVA (Expert Virtual Assistant) feels like a plug-and-play team member—ready to go from day one.
And for newer agents or small teams who are just gaining momentum, we offer a per-transaction option. You only pay when you close, making it easier to scale up without committing to a monthly salary right away.
Download Our Free Transaction Coordinator Checklist
Thinking about bringing on a TC for the first time? Get clarity on what to delegate and what your TC should be handling with our free downloadable Transaction Coordinator Checklist.
This list breaks down all the major tasks your coordinator should be doing throughout the transaction lifecycle, including:
Key deadlines to track
Must-have documents per state
Communication checkpoints with clients and third parties
Compliance and brokerage requirements
Why More Agents Are Hiring Virtual Transaction Coordinators
Hiring a remote TC gives you flexibility, affordability, and access to talent across the country. With ExpertVA, you're not limited to someone in your zip code. You’re getting a transaction coordinator who already understands your forms, your MLS system, and how to protect your time.
Here are a few reasons agents are choosing virtual over in-house:
✅ Experienced in tools like Skyslope, Dotloop, EZCoordinator, and DocuSign
✅ Lower overhead cost
✅ Can work multiple time zones
✅ Easier to scale your team seasonally
✅ Offers the same (or better) support as a local TC
Built for Growth—Whether You're a Solo Agent or a Growing Team
Maybe you’re just beginning to build your pipeline or you're an experienced agent managing 30+ transactions a year. Either way, our team is ready.
You can start small with our per-transaction service and transition into a dedicated, full-time virtual TC as your business grows. We’re here to support you every step of the way—with the people and processes to match your pace.
Let’s Get You the Help You Deserve
If you’ve been trying to juggle it all, it’s time to stop burning yourself out. A trusted transaction coordinator isn’t just a helper—they’re your behind-the-scenes partner in keeping every deal on track.
Ready to experience the difference an experienced virtual TC makes?
Visit www.expertva.com and let’s talk about what kind of support would be best for your business.
P.S. Don’t forget to download the checklist and see exactly how a TC can step in to take the pressure off. Your future self will thank you.
